Landlord Management Services

Tenant Introductory Service

1) We will prepare and circulate details of the property to suitable prospective tenants.

2) We will accompany all internal viewings unless otherwise agreed.

3) We will advertise the property, at our expense, as follows, until let:

• Isle of Wight County Press
• Rightmove property website
• Our own independent website
• Details of the property will be displayed in our 4 High Street branches across the Isle of Wight

4) Once a suitable tenant has expressed an interest in renting the property we will arrange for the prospective tenant to complete an application form, which will contain personal and financial details. This will then be approved with you in principal, and then subject to approval, we can negotiate all terms and conditions of the proposed tenancy for inclusion in the agreement.

5) We will take up suitable references on the proposed tenant via a company called Homelet, who are a leading premier referencing agency. If the reference is successful, we are able to provide you with a rent guarantee warranty for either a 6 or 12 month policy. If, within 6 or 12 months of the start of the tenancy, the tenant fails to pay the monthly the rent your warranty will cover:

6 Month Policy

The monthly rent, paid monthly in arrears, until the tenant has vacated the property or cover expires, whichever is sooner.

Up to a maximum of 5 payments.

All of the landlords own legal costs incurred in evicting the tenant as a result of non-payment of rent. 

12 Month Policy

The monthly rent, paid monthly in arrears, until the tenant has vacated the property or cover expires, whichever is sooner.

Up to a maximum of 6 payments.

All of the landlords own legal costs incurred in evicting the tenant as a result of non-payment of rent.

The cost of the warranty is £80.00  per referenced tenant, for a 6 month policy or £140.00  per premier referenced tenant, for a 12 month policy. Should the tenancy be shorter than the term of the policy then no refund can be given.

On expiry, this rent guarantee warranty can be extended for a further 6 or 12 months provided that the tenant is not in arrears at that time and has not been more than fourteen days in arrears during the tenancy term or in dispute over the tenancy. We will write to you at the point of renewal to ascertain your wishes with regard to the renewal of this warranty.

6) We will arrange for the tenant to sign, and we will sign on your behalf (unless otherwise instructed by you) a solicitor approved Assured Shorthold Tenancy Agreement as covered under the 1988 and 1996 Housing Acts.

This is a document produced to support you to gain protection under the Rent and Housing Acts.

To help you with this we: -

• Draw up an appropriate Tenancy Agreement
• Witness the signature of the Tenant(s)
• Sign on behalf of the landlord and arrange an appropriate person to sign and witness the same.
• Forward copies of the completed document to The Landlord and The Tenant
• Retain an original copy of the document on our files.

7) We shall arrange, if required, for the transfer of the keys on the day the tenancy is due to commence.

8) We will collect the initial month's rent in advance together with the deposit and will dispatch this to you shortly after the commencement of the tenancy. By law, all Landlords and Agents taking deposits on Assured Shorthold Tenancies, starting after 5 April 2007, must belong to a Government authorised tenancy protection scheme. Therefore, under our Introductory Service, you will be responsible for safeguarding the deposit under one of these schemes.

Rent Collection Service

Including numbers 1 - 8 as well as the following:

9) We will collect the initial month's rent in advance together with the deposit. We will ensure that the deposit is protected by a Government authorised tenancy protection scheme, as required under tenancy law (from 6 April 2007).

10) We shall deal with the rent collection on the property chasing up any late payments, which may occur. Payment shall be remitted to you or into a nominated bank account shortly after receipt of cleared funds. You will be provided with monthly statements confirming any transactions that have taken place to include any deductions that may have been applied to your account (such as contractor bills etc).

11) We shall contact yourselves and the tenants prior to the end of tenancy to establish both your re-letting requirements where we would either:

•  Prepare the paperwork for a continuation tenancy with the existing tenant.
•  Re-market your property for letting, to find a new tenant to occupy the property, when the existing tenancy comes to an end.
• Serve a formal notice requiring possession, entitling you to possession back at the expiry of the notice period.

Full Management Service

Numbers 1-8 & 9-11 as mentioned above as well as the following -

12) We will take care of the day to day running of the property, liaising as an intermediary between the Tenant and yourselves.

13) We will support you with the property's maintenance issues where we will:

• Inform you of any known maintenance requests or requirements, arranging work-orders to Contractors or obtain quotations for approval, if required.
• Make payments to contractors, on your behalf, from your rental account.

14) We will take meter readings at the beginning, and end of tenancies and write to inform Council tax, Water, Electric and Gas Services of change of tenant (some services will not co-operate with Agents, so we strongly advise Landlords and Tenants to inform the services also).

15) We allocate an internal inspection every 6 months and will report back to you accordingly.

 DOWNLOAD OUR NEW LANDLORDS INFORMATION PACK NOW